Expertise

Summary

Experience

• Smart PA Partner

  Partner

  2020 - Current

  

  SmartPA are the leading experts within the PA, Secretarial and Administrative sector. Through industry expertise and experience, SmartPA deliver the very best in outsourced back office support and Managed Services to the business community. SmartPA’s solutions are highly effective and flexible to your needs, whilst being cost effective.

  At SmartPA we work on a package based model. Providing you a fixed figure for cash flow with no hidden costs. Our packages include:
  • A dedicated account manager – fully SmartPA Accredited
  • Access to a team of over 200 professionals, with a variety of specialist skills
  • Immediate access to assistance at any time between the hours of 09:00 - 17:30 (evenings and weekends by prior arrangement with your account manager)
  • Holiday, sickness and maternity cover
  • Built in flexibility, handling small bursts or temporary fluctuation of support levels.
  • We offer both standard and tailored packages, prices for which are tailored to the individual.
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• INTL FCStone Ltd

  Account Executive

  100+ Employees 2010 - 2020

  Ensuring all trading from various departments are uploaded and reconciled on a daily basis. Investigating of any breaks and making the necessary repairs before reporting to Senior Management.

  Key Responsibilities:
  1 Produce or review daily client money segregation reports
  2 Daily calculation of all segregated funds
  3 Ensure segregated funds are calculated and moved in a timely manner
  4 Liaise with Auditors on a quarterly basis
  5 Report daily profit and loss results to 11 separate trading teams

• INTL FCStone Ltd

  FX Operations Assistant Manager

  100+ Employees 2007 - 2011

  Key responsibilities: Ensuring all funds are delivered on time within compliance and respecting country specific requirements.
  Investigations:
  Reconciling settled payments in several currencies on a daily basis
  Liaising with INTL’s banking network
  Liaising with Front and middle office for both client and financial issues
  Confirm currency outflows and investigate trade breaks
  Settlements:
  Produce or review daily client money segregation reports
  Keeping all settlement instructions up to date
  Ensuring all trades are released in a timely manner
  Ensuring that currency requirements are adhered to
  Applying currency and compliance requirements to all trades
  Confirming currency positions and rates on a daily basis
  Allocating trades to team members for settlement
  Performing call-backs to confirm settlement instructions
  Confirming trades
  Paying settlement amounts to a wide variety of counterparties
  Reconciliations:
  Completing daily, weekly and monthly cash nostro Reconciliation.
  Querying and resolving breaks
  Produce and review break reports
  Creating position sheets
  Updating position sheets to indicate hedging amounts
  Running end of day checks
  Confirming trades
  Performed netting for clients
  Reporting:
  Providing management with currency reports
  Responding to front office and back office queries
  Raising system improvements to management
  Responding to and sending queries to counterparties and front office
  Implemented internet banking with our banks worldwide.

• Westfoods Group

  Accountant

  21 - 100 Employees 2007 - 2007

  Compiled year end accounts for tax departments and the banking sector.
  Updated different Company division accounts.
  Trained new staff members.

• Swan Estates

  Accountant

  6 - 20 Employees 2006 - 2007

  Set up and up-dated the accounting process for a fuel concern. This included setting up the Kiosk accounts, Forecourt and Depot accounts.
  Managed cashbooks, debtors, creditors, Petty Cash Contro, wage and salary schedules.
  Organized and co-ordinated VAT, PAYE, NEC and NSSA schedules.
  Managed stock control for all fuel and kiosk stocks.
  Took minutes of the weekly management meetings.
  Organized the weekly email newsletter for the company.

• Westfoods Group

  Senior Accountant

  21 - 100 Employees 2006 - 2006

  Set up, up-dated and maintained accurate accounts for three separate Divisions. The Companies were in their infancy and the accounts needed to be set up from the start of the business in Oct'05.
  Set up and managed the accounting systems and checked that they worked satisfactorily before handing them over to other staff members. Additionally - Monthly Management Accounts, VAT Returns, Salaries and Wages for Division Level, Debtors and Creditors Control, Stocck Control
  Once systems were running to the Chief Executive Officers satisfaction I was promoted to Head Office Accounting and compiled all Division documentation for the Finance Manager. I was also given the responsiblities of looking after Imports Control, Cash flow and budgets. Salaries and Wages for all Executives, Insurance, Imports Control.

• Pama Holdings Ltd

  Finance Manager

  100+ Employees 2004 - 2006

  Maintained accounting system for four Zimbabwe Companies and two Zambian Companies.
  Computerized company accounts and saved four positions per company.
  Office administration for Zimbabwe Head Office and Personal Assistant to Zambian Director.
  Monthly Management Accounts, cash-flows and budgets.
  VAT returns for Zambian Companies on monthly basis.
  Monthly Variance reports for the Bank.
  Monthly Analysis Graphs and maintaining accurate butchery records.
  Collate income/expenditure statistics and forward to relevant departments.
  Ordering and supply of equipment to and from Zambia.
  Import and export for Zambia and to make sure items arrive in a timely manner.
  Packing and shipping the entire restaurant to Zambia and closing restaurant books.

• TAP Garden Irrigation

  Office Administrator

  6 - 20 Employees 2003 - 2004

  Business Administration and garden irrigation desgin.
  Preparing quotations for clients.
  Advertising and emailing.
  Computerised accounts.
  Wages and Salaries.
  Generate invoices to clients and make sure money received in a timely manner.
  Creditor payments and banking.
  Paying of accounts.
  Liasing with clients and suppliers.
  Filing.

• Parnell Community Trust

  Office Administrator

  6 - 20 Employees 2001 - 2002

  Administration of the Parnell Conference and Parnell Community Centre.
  Attended to all booking adminstration procedures promptly.
  Provide clients with accurate information on their room hire.
  Make sure that clients received the services that they purchased.
  Process and collate client evaluations and record outcomes.
  Mainain accurate records and systems for all data in the venue bookings area.
  Collate usage staistics and forward to relevant departments.
  Generate invoices to clients and make sure money was received in a timely manner.
  Contributed to the preparation of annual planning and budget.
  All monies in the bond accounts were accurate and accounted for.
  Creditor payments and banking.

• Plowcon Irrigation

  Executive Administration

  6 - 20 Employees 1998 - 2000

  My duties were Office Administrator, Personal Assistant to Managing Director and Sales Manager.
  Preparing quotations for local and international clients, liaising with clients and suppliers, stock control (ordering and re-supplying), banking, reception, houseeeping, filing.

• Contact Real Estate

  Account Executive

  6 - 20 Employees 1996 - 1998

  Typing, payout of rentals, computerised accounts, preparing and posting of statements and accounts, opening new accounts, banking.

Education History

• City and Guilds of London Professional PA/Administrator

  Mount Commercial College

  1995 - 1995

  Word Processing - Typewriting - Practical Spreadsheet Processing - Practical Data Processing - English for Business Comm. Level 3 - Office Procedures - Book-keeping and Accounts Level 2 - Shorthand Speed 50 wpm

Qualifications

Email Fay